A family-owned Southern California music store chain found an AP/AR specialist who became "an essential part of the team" within weeks.
Bertrand's Music is a family-owned musical instrument retailer operating eight locations across Southern California. With multiple stores comes multiple sets of invoices, vendor payments, customer accounts, and financial reconciliation. The AP/AR function was handled by a local employee, but as the business grew to eight locations, the volume and complexity outpaced what one person could handle at the current cost structure.
The owner needed someone who could manage AP/AR across all eight locations, keep the books clean, and do it at a cost that made sense for a family-owned retail operation competing against national chains.
Multi-location AP/AR is more complex than it looks from the outside. Each store has its own vendor relationships, payment terms, and receivables cycle. The person managing this needs to be organized enough to track dozens of accounts across eight locations, accurate enough to catch discrepancies before they become problems, and communicative enough to work with store managers who have their own way of doing things.
The owner also wanted someone who could start producing within weeks, not months. He didn't have time for a long training runway.
Hire Mountain sourced candidates from India with multi-entity accounting experience. We specifically looked for professionals who had worked with businesses operating across multiple locations or divisions, because the organizational complexity is different from single-entity bookkeeping.
The candidate who was ultimately hired had experience managing AP/AR for a mid-sized Indian company with operations across several states. She had strong QuickBooks skills, understood multi-entity reconciliation, and her WorkStyle Compass profile showed high West (Precision) scores, meaning she was naturally detail-oriented and systematic in her approach to work.
She was onboarded within a week and was independently managing AP/AR for all eight locations within the first month.
The offshore AP/AR specialist costs roughly half what the equivalent local role would. For a family-owned business, that's the difference between tight margins and comfortable ones.
Real money that stays in the business. The owner redirected part of the savings into store improvements and inventory expansion.
One person managing AP/AR across all eight stores. No dropped invoices, no missed payments, no confusion about which store owes what.
In the owner's words: "She consistently delivers fantastic results. She's become an essential part of our team and we couldn't imagine operating without her."
"She consistently delivers fantastic results. She's become an essential part of our team and we couldn't imagine operating without her."
Whether it's 2 stores or 20, we find professionals who can manage the complexity. Tell us what you need.
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